constitution

  1. The name of the Association shall be the “Cambridge University Jugglers’ Association” (CUJA).
  2. The aims of the Association shall be to provide a forum for the practising of juggling and associated skills and to promote those skills among members of the University.
  3. Membership of the Association shall be extended to all members of the University; other members may be admitted at the discretion of the Committee. There shall be an annual fee for membership, which shall be fixed by the Committee, and is payable at the beginning of Michaelmas Term each year. The Committee shall have the right to offer life membership to any person it sees fit, for a fee fixed by the Committee. It shall not refuse an application for membership on the grounds of race, sex, sexuality, religion, or political views. It may, however, expel any member for behaviour likely to bring the Association into disrepute. All members shall have full voting rights at Association meetings.
  4. The Society’s only disciplinary sanctions are to expel or to suspend a member whose actions are felt to be such as to bring the Society into disrepute, or to adversely affect the smooth running of the Society in a major way. Such expulsion or suspension can only be effected by a majority vote of all Executive Committee members, excluding the Senior Treasurer. In the event of an expulsion, the excluded member is required to return all equipment, documents and finances belonging to the Society within 7 days. They will not be entitled to any full or partial refund of annual subscriptions; If the excluded or suspended member wishes to appeal the decision, that appeal should be made to the Senior Treasurer, who will consider all the facts, and whose decision will be final. An appeal as to the process of exclusion, but not a further investigation into the facts, may be lodged with the Junior Proctor.
  5. Meetings of the Association:
    • Ordinary weekly meetings for the practising of juggling skills.
    • The Annual General Meeting of the Association (AGM) shall be held each year during the Easter term. The time and venue of this meeting shall be determined and publicised by the Committee at least fourteen Full Term days in advance.
    • The Committee may at times call a Special General Meeting (SGM), by giving fourteen full term days’ notice to all members for whom the committee has up to date contact details. An SGM must be called on the written request of ten Association members, stating the reason for the request. Such a meeting must be held within 21 Full Term days of the request and any motions submitted with the request shall be published with the notice. Postal votes shall be permitted on such motions.
  6. The Chairman of the AGMs and SGMs shall be appointed by the President.
  7. The business of the AGM shall include:
    • A report from the previous year’s Committee.
    • Presentation of the audited accounts for the previous year.
    • The election of the Committee for the ensuing year.
  8. The entire management of the Association (except as otherwise provided by these rules) shall be deputed to the Committee. It shall consist of the President, the Secretary, the Junior Treasurer and any other posts, at the discretion of the Committee.Responsibility shall formally pass from the incumbent committee to the committee elect on the first day of General Admission (as defined by the university statutes).
  9. The responsibilities of the Officers shall include:
    • President: Overseeing the general running of the Association, and making arrangements for the weekly meetings.
    • Secretary: Managing mailing and membership lists, general publicity, and dealing with correspondence.
    • Junior Treasurer: Keeping the financial records up to date, and preparing the accounts for audit.
  10. Nominations for the Committee posts shall be made to the President by any members of the Association at least 24 hours before the start of the AGM. There may be hustings at the AGM. Votes shall be counted by two persons chosen at the AGM, who are not candidates for Committee posts. The election and count shall be conducted using the Single Transferable Vote system. The Committee may at its discretion co-opt additional Committee members to itself where it perceives the need, or to fill any vacancies that may arise.
  11. The Association’s financial year shall run from April 1st to March 31st. There shall be a Senior Treasurer, who shall be a member of the Regent House, or other person approved by the Junior Proctor. The Senior Treasurer shall be appointed by the Committee each year to audit the Association’s accounts, in accordance with the rules laid down by the Junior Proctor governing registered University Societies.
  12. The trustees of the Association shall be the President, Secretary, Junior Treasurer, and Senior Treasurer. The Junior Treasurer shall hold a bank account in the name of the Association, the signatories for which shall be any two of the aforementioned Trustees.
  13. The Senior Treasurer shall not be liable for any debt or obligation of the CUJA except where he/she has personally authorised it in writing.
  14. Motions to be put to the AGM require the support of at least two members of the Association. Those sent to the President, in writing, before the start of Easter Full Term shall be published by the Committee with the notice of the AGM. Postal votes shall be permitted on such motions. Motions not affecting the constitution shall require a simple majority to be passed, with the Chairman holding the casting vote.
  15. This Constitution may only be amended by a two-thirds majority at an AGM or SGM. No vote on a Constitutional amendment shall be valid unless either; one quarter of the Association’s membership is present at the meeting, or, the motion to amend the Constitution was published with the notice of the meeting.
  16. No amendment to this Constitution intended to remove the position of Senior Treasurer, to alter its prerogatives and duties, or to change the criteria and procedure for the appointment of a Senior Treasurer can be put to a vote without the prior written agreement of the Junior Proctor of the University of Cambridge
  17. Dissolution.
    • A motion calling for the dissolution of the Association shall be treated in the same way as one affecting the constitution.
    • Any motion for Dissolution of the Society shall provide that assets remaining after all liabilities have been met shall be transferred either to another Registered University Society, or to the Societies’ Syndicate.

Last amended: November 2023


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